Industry Prospectus
Welcome to the industry prospectus. Discover the ways in which you can participate in the World Congress of Nephrology by navigating the different sections below. All fees listed are in USD, and are exclusive of any applicable local taxes.
Welcome
Dear Colleagues,
On behalf of the organizing committee, it is with great pleasure that we extend a warm welcome to you for the upcoming World Congress of Nephrology in the vibrant city of New Delhi, India from February 6-9, 2025. This congress is organized by the International Society of Nephrology and hosted by the Indian Society of Nephrology. Since 2015, both societies have collaborated on kidney care initiatives in India and South Asia to advance regional capacity building through ISN granting programs such as Fellowships, Sister Renal Centers, Educational Ambassadors Continuing Medical Education and Scientific Writing Courses. In addition, there are now several ISN Regional Training Centers in India and other South Asian countries to facilitate training.
The congress is located in the new IICC venue nearby, and with connections to, the gated Aerocity district with an array of hotels and restaurants. New Delhi, with its rich history, diverse culture, and colorful customs, serves as the perfect backdrop for this gathering of 4,000+ delegates from over 130 countries worldwide.
The World Congress of Nephrology is a unique event that offers a platform for industry partners to engage with leading clinical and scientific experts from various corners of the globe. Over the course of three and a half days, attendees will have the chance to network, share insights, and collaborate on innovative ideas that can shape the future of global kidney care. The congress will feature over 1,000+ presented posters, 200+ international faculty and six pre-congress courses on a range of high-demand topics.
Your participation as exhibitors and sponsors is a vital component that contributes to the success of the congress. As we gather to exchange knowledge in global kidney care, your support plays a crucial role in enriching the experience for all attendees. We are committed to ensuring that your experience as exhibitors and sponsors is both rewarding and impactful. From opportunities in the exhibition hall, to industry sessions and meetings with key opinion leaders, we aim to provide you with a platform to showcase your innovations, engage with key stakeholders, and establish meaningful partnerships.
We look forward to your active participation and valuable contributions. Together, let us shape the future of kidney care and make a positive difference in the lives of those living with kidney disease worldwide.
See you in New Delhi next February!
Warm regards,
Masaomi Nangaku
ISN President
H.S. Kohli
InSN President
Shyam Bansal
Chair, LOWG
Narayan Prasad
Co-chair, LOWG
Regional Representatives
Sishir Gang (Nadiad)
Santosh Varughese (Vellore)
Sudarshan Ballal (Banglore)
Umesh Khanna (Mumbai)
Vinay Sakhuja (Chandigarh)
Saubhik Sural (Kolkata)
Dilip Pahari (Kolkata)
Local Organizing Working Group
Harbir Singh Kohli
A.K. Bhalla
Sanjeev Gulati
Dibya Singh Shah
Manisha Sahay
Georgi Abraham
Rafiqul Alam
Vijay Kher
Urmila Anandh
Ashwani Gupta
Scientific Program Working Group
Angela Wang
Arvind Bagga
Claire Sharpe
Fergus Caskey
Harbir Singh Kohli
Manisha Sahay
Mitchell Rosner
Moin Saleem
Motoko Yanagita
Natarajan Gopalakrishnan
Sabine Karam
Soumita Bagchi
Sydney Tang
Vivekanand Jha
Become a Premium Supporter
Based on the level of contributions, organizations can be recognized as premium supporters to receive additional benefits and visibility. Bookings for the exhibition, industry symposia, sponsorship and advertising all contribute to reaching premium level status. Fees for congress registrations are not included.
Platinum
Recognition as platinum level supporter in ISN communications and exhibition signage pre- and post-congress
Five (5) complimentary full registrations
Invitation for two (2) to attend the Presidents Gathering
Highlighted booth on exhibitor floorplan
Opportunity to provide digital insert for delegates (Ref code: DI)
One (1) dedicated social media post on @ISNkidneycare (Ref code: SMP)
One (1) dedicated email promotion to all registered delegates via the ISN on behalf of sponsor (Ref code: DE)
Reduced rates for business meeting rooms
$110,000+
Gold
Recognition as gold level supporter in ISN communications and exhibition signage pre- and post-congress
Four (4) complimentary full registrations
Invitation for one (1) to attend the Presidents Gathering
Opportunity to provide digital insert for delegates (Ref code: DI)
One (1) dedicated social media post on @ISNkidneycare (Ref code: SMP)
$95,000+
Silver
Recognition as silver level supporter in ISN communications and exhibition signage pre- and post-congress
Three (3) complimentary full registrations
Opportunity to provide digital insert for delegates (Ref code: DI)
$80,000+
Become an Exhibitor
WCN offers great opportunities for your organization to showcase the latest solutions and scientific advances you offer, raise your profile among the global kidney community, meet and discuss with your target audience, and present your latest developments.
Fees
Badges
Companies may receive a number of complimentary exhibitor badges depending on your booking:
9m2 : 3 exhibitor badges included
Up to 18m2 : 4 exhibitor badges included
Up to 27m2 : 6 exhibitor badges included
Up to 36m2 : 8 exhibitor badges included
Above 45m2 : 10 exhibitor badges included
Exhibitor badges will display company name only and allow access to the exhibition hall during opening hours and during specific set-up/dismantling hours. These badges are intended for use only by the company. Additional exhibitor badges can be purchased at $90 per badge. Exhibitor badge holders are eligible to join for coffee breaks and provided exhibitor lunches (separated from symposia).
Map
Posters are positioned around the perimeter of the exhibition hall.
Opening Hours
Thursday, February 6, 2025 5:30 pm – 7:30 pm (Welcome reception)
Friday, February 7, 2025 10:30 am – 6:30 pm
Saturday, February 8, 2025 10:30 am – 6:30 pm
Sunday, February 9, 2025 Closed
Exhibitors
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/07/Braun.png)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/07/Biogen_Logo_Standard-cmyk_R.jpg)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/08/biokindle-sm.png)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/06/Boehringer_Logo_RGB_Black.jpg)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/06/Alliance_Logo_BI_Lilly.jpg)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/07/2eleva_Logo_Purple_RZ.jpg)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/08/logo-of-EV-for-Profile-Pic-scaled-e1724226471640.jpg)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/07/FOURRTS-LOGO-1.png)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/06/2500px-Fresenius_Medical_Care_logo.svg.png)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/07/Genix-Logo.png)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/06/GC_logo-CMYK-with-tagline-lockup-scaled.jpg)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/07/Hospimax-Logo.jpg)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/08/intas-logo-596B341903-seeklogo.com_.png)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/07/ISPD-logo-Hz-scaled.jpg)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/07/kdigo.jpg)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/07/la-renon-logo_1-6.png)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/08/mediart-logo-60x26in-1.jpg)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/07/MERYNOVA-LOGO-1.jpg)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/07/NEUTEN-HEALTHCARE.jpg)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/05/NovaBiomedicalLogoR-PMS-280-Blue.png)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/06/novartis_logo_pos_cmyk_c.png)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/06/OTSUKA-LOGO-PNG.png)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/08/Ponoogun.png)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/07/rencord-logo.png)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/07/logo-960w-x-540h-1.png)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/06/tauropharm-logo.png)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/07/logo-main-Vera.png)
![](https://www.theisn.org/wcn/wp-content/uploads/sites/7/2024/07/WEGO-LOGO-scaled.jpg)
Industry Sessions
Meet-the-Expert
Meet-the-expert sessions allow delegates to interact with renowned kidney care experts in an informal atmosphere. Each 60-minute session includes 1-2 short lectures followed by an in-depth didactic discussion offering delegates the opportunity for knowledge exchange and first-hand learning on clinical and scientific advancements. A facilitator is recommended. The sessions are limited to 60 attendees.
- 60 minute session
- Open to all delegates
- Stage, AV and screen available to use
- Full meet-the-expert schedule promoted via email and social media before, during and post-congress
- Your program details displayed on the pocket program, congress website and signage in the venue
- Roundtable set-up with handheld microphones available to facilitate discussions
Industry Symposia
What is included?
- Your organization’s 60 minute program presented live in a main session room of the congress venue
- Theater set-up with stage, lectern and speaker table
- AV equipment and dedicated technical support during your session
- Eight (8) symposium passes for your staff and faculty to access
- Session is recorded and available online post-congress for 12 months (Open-access / no paid registration required)
How are symposia shared with delegates?
- Display of your program flyer in the symposia e-book online
- Full industry schedule displayed on the WCN website (session title and time/date)
- Full industry schedule promoted via email and social media before, during and post-congress
- Your program flyer displayed on venue digital signage
Program/speaker management by ISN is offered for a limited number of industry sessions. Please get in touch with Charleigh Claire at cclaire@theisn.org for more information.
Spotlight Stage
Located in the exhibition hall, the Spotlight Stage is an excellent opportunity to reach delegates in a dynamic manner to deliver presentations through mini-symposia, or showcase your activities/products and services as a product theater. Alongside industry-hosted sessions, the ISN will deliver engaging presentations on the spotlight stage on a variety of topics throughout the day. The sessions are limited to 40 attendees.
- 20-30 minute presentation slot
- Stage, AV and screen available to use
- Full spotlight stage schedule promoted via email and social media before, during and post-congress
- Your program details displayed on the pocket program, congress website and signage in the venue
- Two (2) exhibitor badges for your staff and faculty to access
Sessions on the Spotlight Stage are not automatically recorded and made available on-demand for 12-months with open-access, as the industry symposia are. If you would like to arrange this option, the fee is $6,000 on top of the published fees.
Schedule & Fees
Industry Symposia | Meet-the-Expert | Spotlight Stage | ||||||
Amaltas A Hall 400 capacity |
Amaltas B Hall 400 capacity |
Neelkamal Hall 220 capacity |
Gulmohar Hall 200 capacity |
Champa Hall 200 capacity |
Kumudini Hall 135 capacity |
1 hour 60 capacity |
30 minutes 40 capacity |
|
08:30 – 09:30 | $35,000 Slot: #1 |
$35,000 Slot: #2 |
$25,000 Slot: #3 |
$25,000 Slot: #4 |
$25,000 Slot: #5 |
$20,000 Slot: #6 |
$15,000 Slot: #7 |
|
09:45 – 11:15 | Scientific Program | $10,000 Slot: #8 |
||||||
11:15-11:45 | Coffee Break | ![]() |
||||||
11:45-12:45 | Plenary | |||||||
13:00-14:00 |
IgAN |
$60,000 Slot: #11 |
$50,000 Slot: #12 |
$50,000 Slot: #13 |
$50,000 Slot: #14 |
$45,000 Slot: #15 |
||
14:15-15:45 | Sessions | $10,000 Slot: #16 |
||||||
15:45-16:15 | Coffee Break | $15,000 Slot: #17 |
||||||
16:30-17:15 | Sessions | $10,000 Slot: #18 |
||||||
17:30-18:30 | Moderated Posters | $15,000 Slot: #19 |
$12,000 Slot: #20 |
Industry Symposia | Meet-the-Expert | Spotlight Stage | ||||||
Amaltas A Hall 400 capacity |
Amaltas B Hall 400 capacity |
Neelkamal Hall 220 capacity |
Gulmohar Hall 200 capacity |
Champa Hall 200 capacity |
Kumudini Hall 135 capacity |
1 hour 60 capacity |
30 minutes 40 capacity |
|
08:30 – 09:30 |
CKD |
$35,000 Slot: #22 |
IgAN |
$25,000 Slot: #24 |
![]() |
$20,000 Slot: #26 |
![]() |
|
09:45 – 11:15 | Scientific Program | $10,000 Slot: #28 |
||||||
11:15-11:45 | Coffee Break | $15,000 Slot: #29 |
||||||
11:45-12:45 | Plenary | |||||||
13:00-14:00 | $60,000 Slot: #30 Reserved |
IgAN |
$50,000 Slot: #32 Reserved |
$50,000 Slot: #33 Reserved |
$50,000 Slot: #34 |
$45,000 Slot: #35 |
||
14:15-15:45 | Sessions | $10,000 Slot: #36 |
||||||
15:45-16:15 | Coffee Break | $15,000 Slot: #37 Reserved |
||||||
16:30-17:15 | Sessions | $10,000 Slot: #38 |
||||||
17:30-18:30 | Moderated Posters | $15,000 Slot: #39 |
$12,000 Slot: #40 |
Industry Symposia | Meet-the-Expert | ||||||
Amaltas A Hall 400 capacity |
Amaltas B Hall 400 capacity |
Neelkamal Hall 220 capacity |
Gulmohar Hall 200 capacity |
Champa Hall 200 capacity |
Kumudini Hall 135 capacity |
1 hour 60 capacity |
|
08:30 – 09:30 | $30,000 Slot: #41 |
$30,000 Slot: #42 |
$20,000 Slot: #43 |
$20,000 Slot: #44 |
$20,000 Slot: #45 |
$20,000 Slot: #46 |
$15,000 Slot: #47 |
09:45 – 11:15 | Scientific Program | ||||||
11:15-11:45 | Coffee Break | ||||||
11:45-12:45 | Plenary |
Programs
The deadline to book is October 15, 2024. Programs must be submitted by November 15, 2024. The content of industry sessions must be submitted for review and approval by the WCN Congress Organizing Committee (COC) who will ascertain the scientific value of the program. Approval or suggestions for changes by the COC will be communicated and these recommendations must be taken into consideration. There is a max number of speakers / chairs (as with the scientific program). Bookings are handled first come, first serve. As much as possible, we ask that industry symposia programs are diverse from a gender, ethnicity and cultural perspective.
Travel Policy
The travel, accommodation or registration of the faculty participating in industry sessions are not included in the fees. Those participating in industry symposia are not eligible to claim reimbursements from the ISN travel policy for scientific program faculty.
Catering
Lunch is provided for all fully-registered delegates during the main days of the congress. Lunch boxes will be served at the entrance of all session rooms 15-minutes prior to the start of the industry symposia sessions. In an effort to reduce waste and ensure various dietary needs are considered, the ISN will manage catering at lunch and this is reflected in the symposium package fees. Breakfast symposia slots are not automatically catered for by the organizer. Companies hosting an industry symposium during a breakfast slot have the option to organize their own catering at an additional cost. Please get in touch with Romane Blondel at rblondel@theisn.org for more information.
Rehearsal Slots
It is possible to organize a rehearsal slot for industry sessions. The fee is $1,000 USD. Limited slots are available.
Advertising Opportunities
Congress Website
Place a banner on your choice of high-traffic sub-pages of the WCN website. Benefit from extended visibility as banners are seen in the months leading up to the congress until closing of the website – ideal option to promote your symposium. On each page, no more than three ads will loop at a 3-second pace. Sponsor may choose sub-page as long as separate from scientific program information.
Fee: $6,000 Ref code: #CW Available
Daily Congress Email
Place your linked banner in daily congress emails sent virtually to all registered delegates of kidney professionals around the world. Space is limited to two per daily newsletter.
Fee: $6,000 Ref code: #DCE Available: 7/8
External Flags
Banner flags (approximately 2.5 feet) in the outside area of the congress center at the drop-off/pick-up points where hotel shuttles and taxi’s will arrive and depart to congress hotels. The fee is per pair of banners (2 total).
Fee: $10,000 Ref code: #EF Available: 3/4
Hotel Room Keys
Customize hotel key cards with your branding. Cards are distributed at the faculty and leadership hotels (JW Marriott, Novotel/Pullman, Pride). Production and distribution costs are included in the support fee.
Fee: $15,000 Ref code: #HRK Reserved
Hotel Welcome Cards
Provide the design for cards that will be placed in the hotel rooms to welcome congress guests. Cards are distributed at the WCN faculty and leadership hotels (JW Marriott, Novotel/Pullman, Pride). Production and distribution costs are included in the support fee.
Fee: $10,000 Ref code: #HWC Available: 2/2
LED/LCD on B-1 Floor
Located on the basement level (B-1), this screen is 196.6 inches wide (16:9) with resolution of 7,680 x 2,160. This is a prime promotional spot. Content will be looped with congress messaging. Interested in booking this option on multiple floors? Please enquire for more information on discounted package rates.
Fee: $8,000 for 1 floor / $18,000 for all 3 floors Ref code: #SB1F Available: 2/3
LED/LCD on 2nd Floor
Located on the first floor, this screen is 154 inches wide (16:9) with resolution of 5,760 x 2,160. This is a prime promotional spot. Content will be looped with congress messaging. Interested in booking this option on multiple floors? Please enquire for more information on discounted package rates.
Fee: $8,000 for 1 floor / $18,000 for all 3 floors Ref code: #S2F Available: 2/3
LED/LCD on 3rd Floor
Located on the third floor, this screen is 154 inches wide (16:9) with resolution of 5,760 x 2,160. This is a prime promotional spot. Content will be looped with congress messaging. Interested in booking this option on multiple floors? Please enquire for more information on discounted package rates.
Fee: $8,000 for 1 floor / $18,000 for all 3 floors Ref code: #S3F Available: 2/3
LED Video AR/VR Wall
Sized at 13.2m wide and 5.4m high, this wall spans two floors and gives the highest visibility of your messaging to congress delegates. It covers the ground floor and 1st floor, and has a resolution of 5,280 x 2,160. This is a prime promotional spot allowing sponsor to provide still or animated content. Content will be looped with congress messaging.
Fee: $25,000 Ref code: #VW Available: 3/3
Push Notification
Schedule a message that will be sent as a push notification to all delegate who are using the congress app. A maximum of one push notification per hour is permitted on a first come, first serve basis.
Fee: $7,000 Ref code: #PN Available: 5/8
Roll-up Banner / Standee
Place your own roll-up banner/standee in areas of the 5th floor or 6th floor which will be designated as a promotional area. Banners are limited to three per company.
Fee: $2,500 Ref code: #RB Available: 8/10
Sponsorship
App
Attendees will have access to navigate the scientific program and access essential information through the congress app to enhance their congress experience. The fee encompass the option to schedule a personalized notification, feature your logo on the app, and include it in all communications and signage leading up and throughout the congress. This is a sole support option.
Fee: $18,000 Available
Charging Points
Branded charging points with your company logo will be made available to allow the delegates to network and relax whilst charging their electronic devices. Charging point is to be located in a high-traffic area.
Fee: $10,000 Available
Coffee & Tea Breaks
In between sessions, coffee breaks will be scheduled for delegates in the exhibition hall. This sponsorship allows your company to brand paper coffee cups used during the break and the opportunity to place a roll-up banner in the coffee break area. Sponsor will be acknowledged in coffee break communications.
Fee: $17,500 Available
Congress Dinner
The ISN recognizes the tradition of special dinner banquets at medical congresses in India. This sponsorship fee ensures official acknowledgment of your event in the congress’s social program, offering the sponsor flexibility to organize the dinner according to their preferences. Please enquire for more information.
Fee: $9,000 Available
Co-Working Space
Delegates will be able to catch-up on emails and work in the congress co-working space. The space will be located on the 5th floor in an open area, and provide desks and plugs. Our co-working space, decorated with your company’s branding, presents an opportunity for you to encourage visitors to your booth or to promote your industry session. Moreover, this sponsorship allows for the optional circulation of printed hand-outs in the co-working space (provided by sponsor). Sponsors will be acknowledged in pre-congress communications and on-site signage and materials.
Fee: $8,000 Available
Delegate Bag
Enhance brand visibility by sponsoring the official delegate bag. Sponsors will be acknowledged as the bag provider on pre-congress materials and on-site. Official congress bag will be produced by the Kshamtaa initiative. Launched in 2015, Project Kshamtaa is an initiative that enriches the lives of economically marginalized women in urban slums by enhancing their skills. Delegates can receive their complimentary bag at the registration area or at the sponsor’s booth. To meet production deadlines, the deadline to book this sponsorship option is October 10, 2024.
Fee: $8,000 Booked
Film Event
This unique initiative raises awareness and improves understanding of the reality of living with kidney disease. The ISN invites the global kidney community to submit short videos that reflect the patient experience or provide education on kidney health. Videos are voted for by the kidney community in the months leading up to WCN with a final special awards ceremony at WCN. In past editions, the ISN has received 25+ videos from 20 countries with over 4,000 votes! Find out more
Fee: $5,000 Available
Hand Sanitizer Bottles
Ensure your brand stands out by supporting the ISN in offering delegates convenient miniature hand sanitizer bottles. Your company name or logo will be prominently featured alongside the congress branding on each bottle, providing a useful and visible way to showcase your partnership. Delegates will appreciate this thoughtful gesture, highlighting your commitment to their well-being and safety during the event. Production and shipping costs are not included. Sponsor is responsible for sourcing and delivery.
Fee: $6,000 Available
Hotel Shuttles
Shuttle buses will transport delegates from the congress hotels in Aerocity to the metro entrance. Sponsors will have their logos displayed prominently on transportation-related messages, including signage. Sponsors can also place their roll-up banners at the pick-up point (which can promote their industry session or booth).
Fee: $15,000 Available
Instant Photo Mugs
Sponsor the instant mug station and have your brand visible even after the congress. Colleagues can capture moments during the event with a professional photographer and have their memories instantly printed on coffee mugs to take home, featuring sponsors logo and WCN logo. As an official sponsored congress activity, the photo station will be displayed on venue maps, email and social media communications and sign-posted during the congress – leading to increased awareness and use. Production included in fee.
Fee: $8,000 Booked
Live Translations
To actively engage all participants to sessions and to promote global inclusivity, the ISN is organizing live interpretation service for the scientific program which is delivered in the English language. By sponsoring ISN in providing this valuable service, sponsors can demonstrate their commitment to supporting the global kidney community, giving non-native speakers the opportunity to learn in their own languages. Support will be acknowledged both pre-congress and during WCN in which ISN promotes this service.
Fee: $6,000 Available
Lounge
Delegates can relax and network in the congress lounge during breaks between sessions. The lounge will showcase your company logo, and sponsors can include a QR code for delegates to access their materials. This sponsorship also allows for distributing printed hand-outs in the lounge. Sponsors will receive recognition in pre-congress communications, on-site signage and in the pocket program.
Fee: $10,000 Booked
On-demand Sessions Same Day
Support the instant upload of session recordings accessible on-demand for 6 weeks post-congress. Recognition of your support will reach 10,000+ members and delegates through email, social media, and the congress app, emphasizing your organization’s commitment to accessible education in kidney care. This is a multi-supporter option.
Fee: $35,000 Available: 2/3
Passport
Delegates are given a congress passport upon which they can collect stamps from various locations of the congress. Passports with a full set of stamps may collect a small gift. With this option, sponsor’s booth will be included as a location on the congress passport encouraging interactions with delegates. Exhibitor will be provided with a stamp and sign indicating your participation in the WCN passport, and will be highlighted on the exhibition floorplan.
Fee: $15,000 Available: 2/2
Photobooth
Delegates can capture their WCN memories with peers at a photo booth in the venue, to post their individual and group photos to social media. Sponsor will be acknowledged on photo booth (possibility to provide QR code for display) and acknowledgment on congress materials such as the website and map.
Fee: $7,000 Available
Seating Cubes
Allow delegates to take a break and enjoy sitting down while your company branding gains optimal visibility with the seating cubes. This sponsorship enables you to provide a clear message of your support to delegates in an original and practical way. Company logo will be placed on two (2) sides. Cubes will be placed on various levels on the venue in high-traffic areas.
Fee: $8,000 Available
Water Bottles
Water bottles are a sustainable alternative to single-use plastic cups. The ISN will supply reusable water bottles for delegates to utilize and refill throughout the congress. This sponsorship offers enduring brand exposure as delegates continue to use the bottles after the congress, making it a convenient method to enhance brand visibility without the need to manage the service independently. Production and shipping costs are not included. Sponsor is responsible for sourcing and delivery.
Fee: $8,000 Reserved
Welcome Reception
The welcome reception is one of the highlights of the congress celebrating the start of WCN. The reception takes place after the opening ceremony in the exhibition hall and gives all delegates the opportunity to meet and network. Have your brand seen during this highly-attended event. Sponsors may place own roll-up banners at each entrance (3) with catering stations branded during the event.
Fee: $10,000 Available
Wellness Activity
A dedicated area in the congress with specialists delivering wellness activities is available to all delegates. This improves their overall congress experience and wellbeing. This activity is separated from scientific sessions. Service costs included in fee.
Fee: $5,000 Available
Wi-Fi
Take delegates online as the supporter of Wi-Fi in the venue. The congress will have a dedicated free Wi-Fi connection that will be co-branded. Sponsor logo will feature on Wi-Fi connection page and in selected communications regarding Wi-Fi.
Fee: $18,000 Available
Young Nephrologists Social
WCN is a key opportunity for the young nephrologist members of ISN to meet and network with their cohort. The ISN organizes a social for the cohort to have the chance to connect outside of congress and make long-lasting connections. As sponsor, companies have the opportunity to provide roll-up banner to be displayed during the gathering and logo in thank you cards on tables.
Fee: $3,500 Booked
Meetings
Meeting Rooms
Dedicated meeting rooms are available for companies to rent daily from February 6 – 9, 2025. Conveniently located at the congress venue, these meeting spaces offer the perfect solution for your engagements. The rental rates cover 8:30 am to 7 pm from February 6-8, and 8 am – 1 pm on February 9, 2025. Each room is equipped with a pre-installed projector, screens, and sound system. The standard set-up is U-Shape. Water is provided. The deadline to book meeting space is January 10, 2025 but early booking is recommended due to high demand.
See Booking and Information for location of meeting rooms within the congress center.
Daily rate: $7,000 Half-day rate: $4,000
Thursday, February 6, 2025
Room 1 15-20 PAX |
Room 2 15-20 PAX |
Room 3 15-20 PAX |
Room 4 15-20 PAX |
Room 5 15-20 PAX |
Room 6 15-20 PAX |
Room 7 50 PAX |
Room 8 15-20 PAX |
Room 9 15-20 PAX |
|
AM | Available | Available |
Reserved |
Booked |
Available |
Reserved |
Booked |
Booked |
Booked |
PM | Available | Available |
Reserved |
Booked |
Available |
Reserved |
Booked |
Booked |
Booked |
Friday, February 7, 2025
Room 1 | Room 2 | Room 3 | Room 4 | Room 5 | Room 6 | Room 7 | Room 8 | Room 9 | |
AM | Available | Available |
Reserved |
Booked |
Available |
Reserved |
Booked |
Booked |
Booked |
PM | Available | Available |
Reserved |
Booked |
Available |
Reserved |
Booked |
Booked |
Booked |
Saturday, February 8, 2025
Room 1 | Room 2 | Room 3 | Room 4 | Room 5 | Room 6 | Room 7 | Room 8 | Room 9 | |
AM | Available | Available |
Reserved |
Booked |
Booked |
Reserved |
Booked |
Booked |
Booked |
PM | Available | Available |
Reserved |
Booked |
Booked |
Reserved |
Booked |
Booked |
Booked |
Sunday, February 9, 2025
Room 1 | Room 2 | Room 3 | Room 4 | Room 5 | Room 6 | Room 7 | Room 8 | Room 9 | |
AM | Available | Available |
Reserved |
Booked |
Available |
Reserved |
Booked |
Booked |
Available |
PM | Not available | Not available | Not available | Not available | Not available | Not available | Not available | Not available | Not available |
Business Lounges
In addition to business meeting rooms, three lounges are available for companies to have exclusive use of from February 6 – 9, 2025. These lounges are 14m x 14m areas that can be adapted to your needs with the venue. The rental rates cover 8:30 am to 7 pm from February 6-8, and 8 am – 1 pm on February 9, 2025. Water is provided. The deadline to book meeting space is January 10, 2025 but early booking is recommended due to high demand.
Lounge 1: Reserved
Lounge 2: Available
Lounge 3: Available
Exclusive rental rate: $35,000
Support with Roundtables
The ISN offers support in the organization of industry roundtables, providing suggestions for international experts, managing invitations and room logistics – ready for your colleagues to set an agenda and run the meeting privately. Collegial discussions amongst key opinion leaders (KOLs) are immensely valuable for ISN industry partners. ISN can contribute strong, unbiased expert knowledge and guidance to the advisory community, at regional and international level.
- Five experts selected by the industry partner from the meeting’s international faculty.
- Agenda is set by the industry partner.
- The meeting room is included with audio-visual equipment, refreshments and light snacks.
- All logistics (invitations and meeting room) will be managed by ISN.
The deadline to book this option is October 6, 2024 to allow for best availability from KOLs.
Fee: $45,000
Additional needs
Please get in touch with us for any others needs to see where ISN may support.
Restrictions
The following guidelines and policies are applied during WCN:
- Companies are not permitted to organize unofficial industry symposia or similar corporate-organized events that are open to general congress participants to attend, either on or off-site.
- WCN logo/branding may not be used in ancillary events.
- Small meetings may take place in parallel with congress sessions provided they do not convene large groups of people and are limited in time (no full- day meetings are allowed).
- Meetings may only be attended by invited participants and may not be open to the general congress participants.
Booking and Information
How to Book
To confirm your participation in the congress, kindly download the booking form provided below. Complete it and send it to ISN with your signature and a high-resolution copy of your logo. Make sure to review the code of conduct and terms & conditions before sending in your booking.
About the Venue
Floor 6 – Exhibition & Posters, Bazaar, Spotlight Stage
Floor 5 – Business Lounges 1-3, ISN Booth, Global Kidney Village
Floor 4 – ISN internal meetings, Business Meeting Rooms 8-9
Floor 3 – Javakusum Hall (Meet the Expert) & Neelkamal Hall, Gulmohar Hall, Champa Hall, Kumudini Hall (Sessions rooms), Business Meeting Rooms 3-7
Floor 2 – Parijat Hall, Business Meeting Rooms 1-2
Ground Floor – Registration & Main Entrance
B1 – Brahmkamal Hall (Plenary), Amaltas A Hall, Amaltas B Hall, Speaker Preview Room
Get in Touch
If you have any questions about the sponsorship opportunities or would like to discuss your participation at WCN, we’d love to hear from you by email. If you are contacting us on behalf of a company with global HQ, please contact Charleigh Debrabandere, ISN’s Senior Manager of Business Development at cdebra@theisn.org. For companies HQ’d in India, please contact Vandana Kandpal, Sponsorship Manager at WCN25@meetingsnmore.com
Payment
All fees in this industry prospectus are listed in USD, and are exclusive of any applicable local taxes. To ensure a transparent and straightforward payment process for all participating companies, please take note of these important invoice steps.
When booking from India, companies can expect to receive an invoice from the congress local partner based on the current exchange rate in INR. It is important to note that local taxes will be added on top of the listed fees. However, for companies booking from a global entity or outside of India, invoices will be issued by the ISN in USD without any anticipated additional taxes. Once a booking form has been received, an invoice will be issued which is payable within 30 days. If you require any special considerations on the payment terms, please do get in touch with us prior to booking.
Visa
The congress organizers are collaborating with Indian authorities to obtain expedited clearances for the visa process. Upon approval by the ministries, all delegates registered to WCN will receive a copy of their political clearance letter to be lodged with the visa application. Upon approval from the delegates, delegates’ passport details will be shared with the ministries and respective embassy to facilitate the visa application. To streamline the process, it is advised to apply for visas and to register your industry representatives as soon as possible, even before the official registration deadlines.
Important Dates
Please mark the important dates below in your calendars.
- Exhibition form submitted for inclusion in priority point allocation
June 7, 2024 - Selection of booth position for priority point companies, based on ranking
June 10-14, 2024 - Sponsor manual release
Autumn 2024 - Book advisory roundtable option
October 6, 2024 - Deadline to book industry sessions
October 15, 2024 - Programs of industry sessions must be submitted for review
November 15, 2024 - Exhibition bookings close
December 6, 2024 - All payments must be settled
January 6, 2025 - Bookings close for meeting spaces at venue
January 10, 2025
Terms & Conditions
Terms of Reference
In these terms and conditions, the following definitions shall apply:
- “Organizer” shall mean the International Society of Nephrology (ISN), including its volunteers, officers and staff, as well as leadership and staff of the co-host society.
- “Participant” shall include the person being described as such in the booking form and all employees and agents of such person and shall, if applicable, also include permitted sub-licensees of the exhibitor.
- “Contract” shall mean the contract established between the Organizer and the Participant, upon these terms and conditions, in the Event.
- “Event” shall mean the ISN World Congress of Nephrology 2025 to be held in India from February 6-9, 2025.
- “Exhibition” and/or “Exhibition Industry” shall mean the exhibition section of the Event.
- “Prospectus” shall mean this online sponsorship brochure supplied by the Organizer to the Participant.
- “Item(s)” shall mean any bookable item laid out in this document including but not limited to exhibition space, industry sessions, sponsorship, advertising space, meeting space and/or other support relating to the Event.
- “Fee(s)” shall mean the amount payable for the Item(s) by the Participant.
Contract, Terms of Payment and Cancellation Policy
- By submitting the booking form, the Participant accepts all terms and conditions laid out in the document. All signed booking forms are irrevocable.
- Applications must be submitted by the Participant under whose name the Item is to be listed.
- Fee(s) for all Item(s) must be fully paid by January 6, 2025. If a booking form is received within 30 days of the Event (i.e. on or after January 6, 2025), 100% of the Fee must be paid by bank transfer at the time of application, and received before the Event.
- Failure to pay Fee(s) cancels your booking. No Participant will be allowed to participate or have access to the Event should the payment not have been received by the Organizer prior to the event and within the stipulated deadline.
- Any late payment (i.e. receipt of money by organizer 30 days beyond the due date stipulated) will be subject to a penalty of 21% APR (Annual Percentage Rate) on the total amount invoiced.
- All partial or total cancellations for Item(s) must be made in writing to the Organizer by the Participant.
- The Organizer maintains a cancellation fee of 50% for Item(s) cancelled prior to October 6, 2024. No refunds of Fee(s) will be issued for cancellations of Item(s) received in writing after October 6, 2024.
- Should the agreed total amount have not yet been collected by Organizer, the Participant will remain bound to make the appropriate and invoiced Fee in accordance with the preceding timings and reimbursement schedule.
- The Organizer is free to assign any cancelled Item(s) to other Participants.
- Any refund to be made will be processed after the Event and will be settled no later than August 31, 2025.
Amendments, Insurance and Liability
- The Organizer reserves the right to alter the schedule of the Event. Any amendments of the schedule implemented by the Organizer shall not justify partial or total cancellation by the Participant.
- The Organizer reserves the right to amend formats of (or elements of) the Event. Any amendments relating to the agreement with the Participant, will be communicated in writing to the Participant. Amendments of formats by the Organizer for activities under the agreement with the Participant, and not deemed appropriate by the Participant shall justify partial or total cancellation and reimbursement of contract value minus reasonable amounts for elements delivered to be decided by the Organizer.
- The performance of this agreement by either party is subject to acts reasonably beyond the control of the Organizers (war, government regulations, global pandemic, disaster, strikes, civil disorder, curtailment of transportation facilities, or other emergencies). If such acts make it illegal or else, deemed impossible by the Organizer, to host the Event and deliver the elements under this agreement, the Fees will be reimbursed minus reasonable amounts for elements delivered, decided by the Organizer.
- Neither party will be liable for any failure or delay in the performance of the Agreement which is caused by circumstances beyond the reasonable control of the party concerned including without limitation software or issue with the hosting platform, acts of God, pandemic, war or national emergency, acts of terrorism, strike, lockout, fire, explosion, volcanic eruption and flood (“Force Majeure”), provided always that the de-faulting party uses all reasonable endeavors (but without an obligation to incur cost) to minimize the period of disruption caused by Force Majeure.
Eligibility for Conditions of Participation
- The Organizer has absolute discretion in the admission of Participants, and reserves the right to decline any application without giving any reason.
- The Participant acknowledges and accepts that it will bear the risk that any information and/or not submitted within any communicated deadline, or not submitted using the instructed method may not receive any or all of the promised benefits laid out in the Prospectus.
- The Participant acknowledges and accepts that certain benefits relate to communications planned on exact dates, and are therefore, subject to having booked in advance of these planned communications. The benefit will not apply if the Participant books after these dates. The Organizer will make reasonable efforts to suggest an alternative benefit where possible.
- The Participant may be required to provide content for benefits for which the Organizer will communicate specifications and deadlines to receive. The benefit will not apply if the Participant does not share content by fixed deadlines.
- Further rules and regulations pertaining to the Item(s), in particular Industry Symposia can be found in the manuals and other documents supplied by the Organizer. The Organizer may at any time and from time to time make further rules and regulations (having immediate effect) in relation to any aspect of the Event. Such rules and regulations shall be deemed to form part of this Agreement, and shall be binding on the Participant.
Waiver
No waiver by the Organizer of any of the provisions of these rules and regulations or of any of its rights hereunder shall have effect unless given in writing and signed by the Organizer. The waiver by the Organizer of any of these rules and regulations shall not prevent the subsequent enforcement of these rules and regulations and shall not be deemed to act as a waiver in respect of any subsequent breach.
Termination of Participation
The Organizer reserves the right to terminate without notice a Participant’s right to participate in the Event upon occurrence of any of the following events:
- If Participant or any of its representatives commits a breach of any of these rules and regulations; or
- If Organizer believes that the Participant is conducting an activity that does not conform to the nature and purpose of the Event or if proper use is not being made of the space; or
- 6.3. If Participant is, for any reason, unable to meet his contractual obligations.
- If a Participant’s right to participate in the Event is terminated, the Participant shall have no claim for refund of any Fees paid to the Organizer.
Data Protection and Information Sharing
- The Participant shall provide the Organizer with their company and contact information which includes, but is not limited to: company name, mailing address, contact persons, titles, phone, email addresses. Organizer is liable to store this data and share with relevant parties strictly for the purpose of Event organization. Organizer shall only share personal details with relevant suppliers to perform necessary planning.
- In accordance with the chapter 3 of the European Regulation 2016/679 with regards to data protection, you have the right to request from the Organizers, access to and rectification or erasure of your (personal) data or restriction of processing concerning your data. For such request Participants must contact the Organizers (be aware that a proof of identity will be requested during the process).
- The Participant shall not disclose inappropriate information or use any technical or confidential information regarding the business or affairs of the Organizer or any of the other Participants of the Event acquired by way of the Participant’s Contract to participate in the Event.
Resume
These terms and conditions shall be governed by and construed in accordance with the laws of USA. Any disputes or claims arising out of or in connection with these terms and conditions shall be submitted to the courts of USA.
Between WCN Organizers and Commercial and Non-Commercial Exhibitors, Industry Symposia, Organizers, and General Sponsors and Advertisement Sponsors. The World Congress of Nephrology (WCN) is the annual congress of the International Society of Nephrology (ISN). WCN 2025 (WCN’25) is organized by the ISN and hosted by the Indian Society of Nephrology. WCN is an opportunity for commercial companies involved in healthcare to connect with practitioners and specialists in the field. The contribution from companies is, therefore, welcomed by the ISN. The relationship between science and commerce at medical scientific meetings must be balanced and professionally managed. This responsibility lies equally with individual delegates, WCN as organizer, and the participating commercial and non-commercial organizations. WCN has adopted a “Code of Practice” for the commercial and non-commercial organizations participating in the congress. The commercial a nd non-commercial organizations who take part in meetings under the jurisdiction of ISN should plan and conduct activities that will enhance the scientific objectives of the meeting. Commercial activities should not exceed what is deemed acceptable. The following guidelines represent the code of practice adopted by WCN organizers and are applicable to all commercial and non-commercial organizations participating in WCN.
Codes: ISN supports the following pharmaceutical industry codes: the Pharmaceutical Research and Manufacturers of America (PhRMA) Code on Interactions with Healthcare Professionals, the The International Federation of Pharmaceutical Manufacturers and Associations (IFPMA) and MedTech Europe.
Procedure: The following procedures apply to all bookable items included in this prospectus. Bookings are made by filling in and submitting the relevant booking form to the organizer. By submitting the form, the participant accepts the code of practice and all terms and conditions laid out in the document. All signed booking forms are irrevocable. Applications will be dealt on a first-come, first-served basis.
Premium supporters: Participant may agree to a certain level of support, as laid out in this document, which they can allocate towards their choice of exhibition, sponsorship, advertising or industry session opportunities. The participant will be invoiced for the full amount according to the level of support. The participant will need to submit a booking form to confirm agreement with the terms and conditions, for all items selected. If items are selected over time, booking forms will need to be submitted for each choice. The organizer will not refund amounts if the participant does not meet the invoiced level of support with various items.
Industry symposium: All corresponding benefits are only confirmed upon receiving a booking form, full payment and approved program, and providing the client has met all the deadlines which will be communicated in the manuals. All industry symposia programs need to be submitted for review and approval by the congress Scientific Program Working Group chair(s) and the Local Organizing Working Group chair(s). This is to avoid overlap with the official WCN’25 scientific program and to ensure the scientific quality and scope. Once programs are approved, changes must not be made without the specific approval of the above-mentioned chairs. ISN guarantees that all information contained in the program drafts will be handled with strict confidentiality. Program proposals must be submitted by the deadline and must include the symposium title and the full name, title, country, institution, subject, speech time start and end for all chair(s)/ speaker(s).
Industry symposia may not include lectures scheduled for the official WCN’25 scientific program. The ISN does not cover any costs for symposium speakers such as congress registration, participation fee, and faculty speaking in both industry symposia and scientific program are not eligible for the ISN travel policy. ISN and WCN working group members may only speak at a maximum of two (2) industry symposia. The organizer will inform all parties in case of overlap. Conflict must be resolved by concerned parties. The symposium organizer needs to ensure that all publications referring to their symposium mention: “Official WCN’25 industry symposium” to avoid any confusion with the official WCN’25 scientific program. The ISN and co-host logos alone are used only in official congress publications, at events, or in publications officially organized, or approved, by the organizer. The WCN’25 logo may, however, be used on invitations for official industry symposia. Other use of the ISN, co-host, and WCN names and/or logos in any fashion, by any commercial or non-commercial organization, is not permitted without prior written permission from the organizer.
Professional Congress Organizer
Meetings and More serves as the designated professional conference organizer for WCN’25. To facilitate a seamless booking process, please find their company details below for companies requiring the registration of all vendors. All supplementary services, such as catering, audiovisual equipment, booth furniture, badge scanners, etc., will be coordinated and billed through Meetings and More. By offering this information in advance, we aim to streamline the process for all involved parties.
Registered office:
INDIA FOR YOU HOLIDAYS PVT. LTD.
DGL 220, DLF – Galleria, Mayur Vihar, Phase 1, East Delhi
Pin Code – 110091
Corporate office:
INDIA FOR YOU HOLIDAYS PVT. LTD. (Meetings N More)
Plot No 56 Indo Asia House
Institutional Area, Sector 44
Gurgaon -122 002 (Haryana)
Telephone: +91-124-4534500
Email: projects2@meetingsnmore.com