General Information
Checklist and Important Dates
Please find below an overview of important dates, prepared to support you in preparing for the upcoming deadlines.
Overview
The registration categories listed below are essential for industry supporters to take note of.
- Full-congress (badge with lanyard)
- Exhibition only (badge with lanyard)
- Symposium only (sticker)
- Contractors (wristbands)
| Category | Access | Display on badge | Fees |
| Full-congress |
This provides access to scientific program sessions, all industry symposia and the exhibition & posters area. All complimentary full congress registrations for companies exhibiting will be automatically granted extended access to the exhibition.
|
First name and surname + country |
Non-member fee $520 until November 6, 2024 $700 until January 8, 2025
|
| Symposium-only pass |
This only provides access to one specific symposium room only during symposium and rehearsal slot. These access’ are intended for use only by the company or for speakers who may not wish to register to the full congress to give their presentation. |
Company name + symposium slot | It is not possible to purchase additional. |
| Exhibitor |
This provides access to the exhibition hall during the official opening hours and the extended access. It does not provide access to sessions or courses. |
Company name + country | $90 |
How can I view and make changes to registrations?
Organizations can efficiently oversee their registration group through the congress registration portal. Here, you can:
- View your current complimentary badges
- Order additional paid badges
- Provide names for full-congress badges
- Review and download invoices
- Download VISA invitation letter (application necessary please check here)
Your group will be created automatically soon after the ISN team processes your booking form. When you submitted this form, you designated a primary contact person responsible for managing the congress registration tasks. This individual will receive all communications related to registration and will use their email address to access your portal.
Please use the allocated group for all the registrations of your company employees, rather than individual registrations.
Complimentary registrations
Based on the items included in your package, your organization may qualify for complimentary badges, as detailed below.
Exhibition only:
- Companies with a booth up to 9m² ➡ 3 exhibitor badges
- Companies with a booth 10 – 18m² ➡ 4 exhibitor badges
- Companies with a booth 19 – 27m² ➡ 6 exhibitor badges
- Companies with a booth 28 – 36m² ➡ 8 exhibitor badges
- Companies with a booth sized 48m² and above ➡ 10 exhibitor badges
- Companies that have booked a Spotlight Stage ➡ 2 exhibitor badges
Full-congress:
- Platinum supporters ➡ 5 full-congress badges
- Gold supporters ➡ 4 full-congress badges
- Silver supporters ➡ 3 full-congress badges
Symposium only:
- Per symposium booked ➡ Eight (8) passes are provided for each symposium booked. If you have two symposia booked, you will receive 16.
Contractor wristbands
It is essential for your booth construction contractors to wear contractor wristbands during both the building and dismantling phases. For security purposes, contractors and their crew must display their access wristbands at all times while in the exhibition hall.
Wristbands will be issued on-site to the approved contractors and their team members. If your chosen external contractor has not been communicated to us, they will not be granted access.
The team will prepare either 5 or 10 wristbands for you to collect on-site in the exhibition hall, depending on your booth size. Should you need additional wristbands, please contact WCN25@meetingsnmore.com prior to the congress.
-
For up to 18m²: 5 contractor wristbands
-
For above 18m²: 10 contractor wristbands
If you plan to use an external contractor for your booth, please provide their names and contact information when submitting your custom booth plans or via email by December 9 to WCN25@meetingsnmore.com.
Courses
The pre-congress courses scheduled for February 6, 2025, are not covered by the congress fees and must be purchased separately.
You don’t need to create a completely new registration if you wish to enroll. You can simply add it to your current registration, whether it is complimentary or paid. The course fees are $165 – $180 for those with an existing registration.
Space is limited so we encourage you to organize this in advance.
Badges pick-up
Group leaders (or an authorized representative) will be contacted in January 2025 to arrange an appointment to collect the badges. This person will be responsible for distributing badges and the congress material to the group members. The badges cannot be collected individually by the group members. When collecting the badges, the group leader will be asked for ID proof. Group leader must distribute the badges to group members outside of the venue and registration area.
Questions
Should you have any questions about registration, please contact directly the registration team indicating your registration number (if already received) or your company name.
Accommodation
The WCN’25 Local PCO, Meetings and More, have negotiated special room rates with a wide range of hotels located in the Aerocity area.
Daily connections between the Aerocity hotels and the venue is very easy via the local metro by taking the Airport line metro from: Delhi Aerocity metro station, at only two metro stops from the Yashobhoomi (IICC).
These room rates are valid till October 30, 2024, After October 30, the room’s rates may vary as per the market demand of the rooms.
Visit this link to explore all available hotel options and make your booking.
CONTACT
For more information about hotel accommodation, please contact us at projects4@meetingsnmore.com.
Airport
The closest airport is the Indira Gandhi International Airport (IGI) which is about 10-minute drive from Aerocity , and a 23-minute drive to and from the Yashobhoomi Convention Centre (depending on traffic conditions).
We are pleased to share that Lufthansa provides discounted rates for congress delegates. You can reach the booking platform via this link www.lufthansa.com/event/wcn2025. The reduced fares are automatically displayed. Please enable pop-ups permanently in your browser to use.
Passport and Visa Information
Foreign Nationals coming to India are required to possess a genuine and valid national passport or any other internationally recognized travel document establishing his/her nationality and identity, bearing the photograph of the individual.
Exemptions: Nepal and Bhutan nationals if entering India by land or air from the Nepal or Bhutan border respectively do not require a passport to enter India. However, they are required to possess authorized identity proof.
All visitors to India must have a visa to enter the country.
Most delegates can apply online (https://indianvisaonline.gov.in/) but some nationalities will need to make a paper application. A recent change now allows U.K. delegates to apply via the e-visa portal below. Please check the e-visa website to confirm the current position: https://indianvisaonline.gov.in/
We advise that you apply for a conference visa and not a business or tourist visa. A conference visa will enable you to stay in India for 30 days after arrival and participate in tourist activities pre- or post-conference as part of its remit. For further information please check: https://www.theisn.org/wcn/essentials/#visa-and-passport
To streamline the process, it is advised to apply for visas and to register your industry representatives as soon as possible, even before the official registration deadlines. Please send their details to registrationswcn@theisn.org at your earliest convenience.
Electricity
In India, there are three associated plug types, types C, D and M. Plug type C is the plug that has two round pins, plug type D is the plug that has three round pins in a triangular pattern and plug type M is the plug which also has three round pins. India operates on a 230V supply voltage and 50Hz.
Language
The official language is Hindi. However, English is widely spoken in most hotels, shops, and restaurants.
Currency
The official currency in India is Rupees (INR).
It is easy to obtain local currency in the airport at the money exchange counter. Please note that you’ll need to provide ID when changing money.
Promotional Visuals
We have assembled a collection of frequently used promotional congress visuals in multiple formats and sizes as a media pack to support your messaging.
We encourage you to share your congress participation on social media. Feel free to modify the visuals for your purposes, provided you adhere to the guidelines. For proper usage of the WCN’25 promotional materials, please refer to the guidelines linked below.
Social Media
The official congress hashtag is #ISNWCN.
Follow WCN on ISN’s official social media channels and engage with us on Facebook, LinkedIn, X, Instagram, and WhatsApp.
Color Codes of Congress Branding
Guidelines
Please be aware that ISN does not allow specific product advertising. Companies may refer to pipelines, disease state awareness campaigns and/or invite delegates to visit your booth for more information about specific treatments. Please note that all publications referring to sponsored industry sessions (symposia, spotlight stage, meet-the-experts) mention: ‘Official WCN’25 sponsored session‘ to avoid any confusion with the official WCN’25 program.
Given the global scope of the IFPMA Code, companies are expected to use the IFPMA Code as the minimum standard. The EFPIA and PhRMA Codes reflect the principles and rules of the IFPMA Code.
Support
If you have any questions, feedback or suggestions, we would love to hear from you—email us at at the below contacts. Thank you for your continued support and cooperation.
Industry Sessions
Paolo Zavalloni
Congress Manager, International Society of Nephrology (ISN)
pzavalloni@theisn.org
Booking Additional Services
Meetings & More
Official logistics partner of the congress
wcn2025@meetingsnmore.com
General Support
Romane Blondel
Administrator, International Society of Nephrology (ISN)
rblondel@theisn.org
Registration
Congress Registration Team
International Society of Nephrology (ISN)
registrationswcn@theisn.org
Shipping/Deliveries
Kristal Logistics
Official Congress Partner
info@kristal-logistics.com
To ensure the quickest possible response, please include your company name and booked items in all messages.
What are the FAQ hours?
We are dedicated to providing you with the support you need to maximize your participation and concentrate on what truly matters—being involved in the congress.
The ISN team is arranging two online sessions called ‘FAQ hour’ for industry supporters to engage directly with the organizers and ask their questions. During these sessions, the congress organizers will share vital information and address any inquiries they may have. The first will be focused on exhibition and the second will be focused on industry sessions. Common queries and step-by-step instructions will be covered.
To make the sessions as effective as possible, we encourage attendees to prepare their questions in advance and review the provided materials beforehand. This will ensure that the time spent together is productive and that all concerns are addressed efficiently.
When are they scheduled?
The FAQ hour focused on exhibition is scheduled for October 9, 2024 from 3 – 4 p.m. CET.
The FAQ hour focused on industry sessions is scheduled for October 10, 2024 from 3 – 4 p.m. CET.
The sessions will be recorded and made available on this manual. Main contacts can expect to receive an invitation in September.