Group Registration

What is included in your WCN’25 Registration? 

• Access to all ISN WCN scientific program sessions and plenary sessions February 7- 9, 2025  
• Access to the opening ceremony and welcome networking reception on February 6, 2025 
• Access to the ISN WCN Exhibition Hall and Poster Area during opening hours  
• Access to all ISN WCN industry sessions
• Access to published abstracts in Kidney International Reports®, and other publications (meeting newsletters, meeting material)  
• Access to the Global Kidney Policy Forum  

Registration to the pre-congress courses and to the Interventional Nephrology, Dialysis, and POCUS Course (February 6, 2025) is not automatically included in a WCN’25 registration. Access to the Interventional Nephrology, Dialysis, and POCUS Course is subject to availability.

All registration fees are quoted in USD ($) and exclude the local GST. An 18% Indian GST will be added to all registration fees at the point of payment.
Payment in any other currency will not be accepted. The invoicing address can be set up during the online registration process. Invoices are generated automatically once the payment is finalized. It is not possible to change invoicing or invoice data once the payment is finalized. Make sure to update your invoice address and data during the online registration process.  

Registration fees are based on the date of receipt of the online registration request. The prices indicated are only applicable if both the registration request and the payment are received before midnight, Central European Time (GMT +1), on the relevant registration deadline date, otherwise, the higher registration fee will be applied. 

The pre-congress courses scheduled for February 6, 2025, are not included in the congress fees, and they will need to be purchased separately.  

Payment by Credit card (Visa or MasterCard) can be securely made online. Please note AMEX is not accepted in the payment system. We recommend not providing credit card details by email. Payments are accepted until January 16, 2025. Cash payments are not possible.  

Group registrations are available for a minimum of 10 people. Group registrations are only accepted online. We do not accept registrations via email or telephone.   

One individual may be appointed as the main contact. Only this person should facilitate the group registration and will receive information and updates from the ISN Registration Team. Once successfully logged in, the main contact may request a group registration by indicating the number of registrations required for each registration category. Please note that no members’ names or other info are requested at this stage.  

Once payment is received, each group member will receive instructions to upload their individual details. These details should include the delegate’s title, first name, last name, organization, country, and personal email address.  

IMPORTANT: All group members must upload their details by January 16, 2025. After this date all empty tickets will be cancelled (with no refunds). Please note that the main contact person is not automatically included as one of the group delegates. If the main contact person wishes to participate in any WCN congress activities, they must register either as part of the group or separately.

The group leader (or an authorized representative) will collect congress badges and materials for the entire group, and it is their responsibility to distribute them to each individual delegate. Collecting group congress materials is scheduled for February 6, 2025, between 14:00 and 18:00 and for February 7, 2025, between 09:00 and 12:00 only. The congress organizers will not be held responsible shall the group contact person fail to distribute congress badges and material to the delegates.  

• Any cancellation or change of your registration must be done in writing to the WCN organizers (registrationswcn@theisn.org) and will be subject to the following conditions:   Cancellation of participation by the participant   
  • On or before January 9, 2025: refund of fee minus an administrative charge of 150 USD (+ GST).
    Please note that in the case of a registration fee lower than 150 USD (+ GST), there will be no refund.  
  • After January 9, 2025: no refunds will be issued.
    Refunds for cancelled registrations will be processed after WCN’25.  

  Name changes/replacements
  Name changes will only be possible for confirmed and paid registrations.  

  • On or before January 9, 2025: replacements or name changes can be made free of charge.  
  • After January 9, 2025: replacements or name changes are subject to an administrative fee of 50 USD (+ GST). 

  Non-attendance/no-show

  Should a registered delegate not be able to attend the congress, for whatever reason, no further claims for reimbursement or waiving of fees can be made. *A fully paid registration will give you access to post-WCN content even if the delegate is a no-show. 

  Double payment/over-payment 
  In case of double payment or over payment, an administrative fee of 50 USD (+ GST) is applicable on the refund.  

WCN’25 organizers reserve the right to modify the congress program and congress elements at any time. Details published on the congress website are subject to change or subject to substitution. Delegates are encouraged to check the congress website for updates on a regular basis via www.theisn.org/wcn/. No right to further claims or waiving of fees will be possible should the WCN’25 organizers be obliged to alter the program of the congress.  

In the event of serious special or unforeseen circumstances or serious circumstances beyond its control, the organizers shall be entitled to cancel or modify the dates of the congress. Registered participants shall not be entitled to seek compensation for any costs or damages incurred because of such cancellation or change other than the registration fee paid. The organizers will not be liable for any theft or damage to property and/or persons caused on site during the congress, by any factor whatsoever, unless there has been a fault, intent, or deliberate recklessness on the part of the organizers.  

All delegates will be asked to fill in their online profile. Please note that the information will be used by WCN organizers only for statistical purposes and to improve future events.  

Delegates with uncompleted profiles will not be able to download their certificate of attendance, so we urge delegates registered by third parties or under groups to complete their profile before the congress.

Data collected by the organizers will only be used to manage your registration for the congress and to provide you and other participants with relevant information about your attendance. Data may be shared with the hosting societies and session chairs for planning purposes but will never be shared with other third parties without your expressed and recorded consent.  

Information collected during the registration process will be used to process your purchase and manage the congress and related events as well as ensure you receive an invoice, congress badge, invitation letter, and certificate of attendance where appropriate. Without this information, we will be unable to properly process your registration. The recipients of the data are the WCN organizers and official registration vendor (Anderes Fourdy Events). Data will be stored and used in a secure environment.  

In accordance with the chapter 3 of the European Regulation 2016/679 with regards to data protection, you have the right to request from the WCN organizers, access to and rectification or erasure of your personal data or restriction of processing concerning your data. For such a request, please contact the WCN Registration team registrationswcn@theisn.org (be aware that proof of identity will be requested during the process).  

During in-person congresses, by providing the event badge to third party exhibitors/industry symposia at the event, participants explicitly consent to the transfer of their identification and contact data to such exhibitors/industry symposia for research and direct marketing purposes. If participants do not want to share data to exhibitors, they should not provide their badge for scanning at the booth/symposium room.   

The International Society of Nephrology (ISN) will be taking photos during its in-person congresses. These images will be used by the ISN to share news about the congress and promote future congresses. Images may be used on the ISN website, in ISN news, printed publicity and published on the ISN’s social media and e-mails. They will be stored securely on the ISN server. If you would prefer not to be photographed, please email the ISN, infowcn@theisn.org, at any time.  

Registered and paid participants will be able to download a certificate of attendance. This certificate is only made available on the ISN Events portal, after the congress. More information about the certificates will be published on the WCN’25 website before the congress. 

The official language of the congress is English. However, an AI-assisted live translation will be available onsite. WCN participants will have, via their mobile, real-time access to translated audio, subtitles, session transcripts, and same-language captions in over 30 languages. For more info please click here.

This letter is available to help participants obtain funds or absence approvals. It does not imply a commitment on the part of the organizers to provide any support, financial or otherwise. A letter of invitation will be available to the registered delegates who have completed payment of their registration fees only. These ‘Invitation Letters’ can be downloaded from your personal space on the online registration portal. This letter can be used to apply for the visa. Please check our Visa and Passport page for more information.

To deliver high-quality experience, WCN organizers will provide a safe and welcoming environment where participants can share information and ideas in a professional, positive, and friendly way.   

WCN organizers will not accept any intimidating, harassing, abusive, discriminatory, derogatory, or demeaning speech or actions. This includes but is not limited to offensive verbal comments related to gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion, technology choices, deliberate intimidation, and stalking.  

All attendees, including speakers, sponsors, vendors, partners, and staff are expected to adhere to the following code of conduct during WCN and on conference-related social media:  

• Be considerate, respectful, collaborative, and inclusive, 
• Participate in an authentic and active manner (please remember to update your profile),  
• Refrain from demeaning, discriminatory, prejudicial, or harassing behavior and speech,  
• Do not use inappropriate language and images,  
• Do not engage in harm or threats of any kind,  
• Do not inappropriately disrupt presentations, talks and the virtual congress in general,  
• Do not make audio or visual recordings of slides, Q&A, oral or poster presentations, forums/chats without presenter/author’s permission.  

Attendees can report inappropriate behavior to the congress organizers at registrationswcn@theisn.org. In case of inappropriate behavior, WCN organizers reserves the right to take any action deemed necessary including removal from the virtual congress without warning or refund, and they reserve the right to refuse attendance at future ISN meeting, virtually or in person.  

Minors (persons under 18 years of age) can access the congress venue and areas used by WCN’25. Minors must be registered (no fee applies, please contact registrationswcn@theisn.org to receive the applicable registration form). Minors must always be accompanied by one parent or caretaker (1 minor = 1 adult). The accompanying person must be fully registered for WCN’25. Adults are fully responsible to ensure appropriate and correct behavior of the children and interference with the congress activities will not be accepted. The organizers take no responsibility for content deemed unsuitable for children which may be displayed during WCN’25 congress sessions. 

Regardless of their registration status, minors will not be admitted to the opening ceremony and plenary sessions, the Exhibition Hall, the Interventional Nephrology Course and industry sessions. Registered children will be required to wear a badge or wristband (depending on the age) which will always include the contact details of their caretaker whilst on site.