Badges and registration

Please find information on the industry manual under General Information.

 

Location

The exhibition hall is located on level 6F of the India International Convention & Expo Centre (IICC) in Grand Ballroom Palash Hall.

Map

Posters are positioned around the perimeter of the exhibition hall.

 

It is not permitted to swap exhibition spaces. If you do not see your logo listed here, please reach out to the ISN team.

 

Move-in and move-out

Loading area

Vehicles can enter the loading dock area through gate 11. The capacity for the service lift is 2 tonnes. The size of the service lift is 4.5 x 8.5 x 8.5.

Catering

Please find the menus and fees information on the catering form. Please note that the venue does not allow outside catering. If you require additional menu options please reach out to wcn25@meetingsnmore.com directly.

Exhibitor badge holders are eligible to join for coffee breaks and provided exhibitor lunches (separated from symposia).

 

Cleaning

The congress organizer has arranged for the general cleaning of the aisles in the exhibition areas before open and after close. Exhibitors wishing to book additional booth cleaning must do so only with the appointed company through the booking form. The booking deadline is January 20. Cleaning crew will be provided with the necessary access/badges by congress organizers – it is not necessary to purchase any registration. Any necessary disposal of stand materials, waste etc. by the congress organizer will be at the exhibitor’s cost. During build-up and dismantling periods, independent booth-building contractors appointed by exhibitors are responsible for the removal of their own stand building/dismantling materials and waste.

 

Badge scanning

Companies may hire badge scanning equipment to scan participants at their booth. Scan results contain full contact details (if consented) of the delegate as made available by the congress organizer and will be provided after the congress. The hostess operating the device is included in the fee. The deadline to book is January 20, 2025. It is not possible to use an external supplier.

 

Electricity

All electricity installation work in the exhibition must be managed exclusively by Meetings & More.

Exhibitors are required to switch off all appliances and switches on their booth at the end of each day.

Please provide the following considerations to your independent booth contractors:

• Booth design must include sufficient electrical sockets to serve all of the equipment on the stand
• Extension leads must be no longer than 2m and only one extension lead per socket will be permitted
• The use of block sockets for multiple plugs will not be permitted
• All plugs and extension leads must be free from damage and defects
• Wiring circuits must comply with local wiring regulations and be protected by at least 30mA RCD protection

 

Giveaways

Gadgets that are distributed to participants should be professional in nature and should not exceed a maximum value of $10 USD per item. Sharp, pointy or dangerous objects are not allowed. The organizer reserves the right to request invoices of giveaways at any time.

 

Promotion

Congress App

Please send by December 16 your company bio, social media handles, website link for listing on the congress app to rblondel@theisn.org

Congress Rules

Exhibitors are not allowed to place stickers, signs or posters anywhere in the halls other than within their own stand and on paid advertising poster sites and billboards. Likewise, exhibitors’ representatives may not distribute brochures, invitations, etc. along the gangways or near the entrances/exits.

Exhibitors who intend to provide demonstrations or make presentations during the exhibition must strictly follow rules & regulations below:

1. Such demonstration and presentation do not interfere with the conduct of business of other exhibitors in terms of sound, nor cause any smoke or fumes.
2. Exhibitors are not allowed to place any display materials or exhibits beyond their contracted boundary.
3. In case of use of loudspeaker for demonstration / presentation in your booth, any loudspeaker must face on to exhibitor’s stand only and maximum volume is 70 decibel my measured from distance of 3 metres away from the booth.
4. Any promotional activity involving the demonstration of games, organized competitions or quizzes will need an advance permit from the organizer.

All exhibitors must be considerate of their noise levels for neighboring booths in the exhibition hall (max sound level may not exceed 85dB when measured 1 meter from stand). Activity or equipment that is considered to generate excessive noise or flashing lights is not allowed. Exhibitors must follow the relevant licensing provisions for use of music and TV on their stands.

Security

The congress organizers provide security that patrol the entire venue 24/7. However, exhibitors take full responsibility at all times for their booth and equipment (including during the set up and dismantling period). To avoid any loss or damage, it is recommended to stow away items at the end of each show day. It is possible to organize your own additional security personnel at your booth. The booking deadline is January 20. Please note that companies must not use their own staff or personnel from any other security agency.

Exhibitors and their personnel are obliged to allow the examination of objects, packages and vehicles that enter and leave the exhibition area. The organizer  will have the power to prohibit the operation of equipment, machines, inflammables, etc., if they consider that it offers some type of danger or produces excessive noise.

 

Damages

The organizer is not responsible for any damages that may be caused by issues with light installations, electricity, drains, etc. Nor are they responsible if due to any fact and/or event, even if it is external, the interruption of these services occurs and affects the development of the exhibition. Any damages to the venue, structures, shell scheme stalls, and/or disposal of booth construction waste left on-site after the event will result in penalties for the exhibitor or contractor for any breach of the organizers’ or venue’s regulations.

 

Safety Procedures

Crowd management and overcrowding

For safety reasons the organizer will monitor the number of people coming into the exhibition hall and might limit access in case of overcrowding.

Emergencies and fire safety

The essential access routes, marked by no-stopping signs, and the movement zones for the emergency  evacuation/services must be always kept clear. Vehicles and objects parked or deposited on the emergency exit routes and safety areas will be towed immediately.

The emergency exit routes must be always kept clear. Exhibitors are not permitted to store their empty cartons or packing materials behind or between booths. In an emergency, the exhibition aisles are used as emergency exit routes. Materials needed for stand construction or exhibits delivered for immediate setting up on the stand area can be deposited in the hall (designated area) briefly during the setting-up and dismantling phase. Areas in front of emergency exits and the crossings of the hall aisles must be always kept free. The hall aisles must not be used for setting up assembly locations or for setting up machines (e.g. workbenches, etc.). Sprinklers, fire alarms, fire extinguishing equipment, trigger points for smoke extractors, smoke alarms, fire curtains, closure devices for the hall entrances and other safety equipment, the corresponding signs as well as the green emergency exit signs must be accessible, and visible at all times; they may not be obstructed or built over.

 

Additional Guidelines

In addition to the rules laid out in this manual, please carefully go through the venue’s guidelines:

View

Shipping and Material Handling

Please note that all shipments and deliveries must be made in consultation with Kristal. Please do not arrange to ship anything to the location without consulting them. Advance shipments to the venue are not permitted prior to the move-in date. to If you have any questions or would like to request a quote, please reach out to: wim.poels@kristal-logistics.com or info@kristal-logistics.com. Kristal logistics will share with companies directly the Stand Contractor Form for all to fill out before December 20.

 

View Shipping Guidelines

Order Material Handling & Freight

Order Unloading and Reloading

 

Wi-Fi

If your booth activities demand a robust internet connection or substantial bandwidth, it is essential to request a dedicated WiFi connection point. While general internet access will be available for delegates at WCN’25, the organizers cannot guarantee reliability for your specific booth requirements due to the high volume of simultaneous logins. To prevent any connectivity issues, we highly recommend securing your WiFi. The booking deadline is January 20.